Clinical Data Pull

Owned by Maryam Abdallah
Last updated: Feb 06, 2024 by DaniellaG
2 min read

Clinical Data Pull Overview

Clinical Data Pull (CDP) is a REDCap feature that allows individual users to import information from the EHR (Cerner) directly into an existing REDCap project. It is only available in KECKCap at USC.

Prerequisites for Access CDP

  1. Active Cerner Account

  2. IRB Approval for use of the CDP Features in KECKCap.

  3. Valid HIPAA and Human Subjects Certifications

 

How to Access CDP

To use CDP functionality, a REDCap project must first have the CDP module enabled on the Project Setup page. Only a REDCap administrator may enable the module. Additionally, the project must have IRB approval for the use of the CDP feature. For language you can use to obtain IRB approval please visit XXX

Project Level Setup and Field Mapping

Once enabled, any project user with CDP Mapping privileges will be able to navigate to the CDP Mapping page in the project to begin to map EHR data fields to fields in the REDCap project. (Note: It is assumed at this point that the user has already created their data entry forms and fields in the project.) Once the mapping process has been completed, users can then begin to utilize CDP to import data from the EHR into their project.

Importing Clinical Data into REDCap using CDP

  1. Pulling individual patients’ data and adjudicating the data

    1. “Clinical Data Pull” refers to the process of importing and adjudicating EHR data into a REDCap project.

    2. Adjudication – “Adjudication” refers to the process in which EHR data is manually reviewed and approved by a user before it is officially saved and stored in the REDCap project. The adjudication process is done for data quality purposes to ensure that the correct data values get imported. In many cases, extraneous data points may be pulled into REDCap from the EHR, but only some of them may be the desired data to be imported. Thus, a user needs to adjudicate this data inside an adjudication popup window in the project to confirm that the correct data gets stored.

    3. To access a patient record inside REDCap you will have to choose the record from the record list in the REDCap project. If the patient does not exist in the project yet, you may add a new patient by first creating a record and then entering the patient’s MRN (medical record number) into the REDCap field that has been mapped as the MRN field, after which REDCap will immediately begin pulling the patient’s data from the EHR in real-time.

    4. If temporal data fields have been mapped (i.e., fields with an associated date/time of service), such as labs or vitals, then those values will only be retrieved from the EHR after their associated temporal field has been entered (often a “visit date” field or similar).