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If you're not sure where to get started, schedule a navigation consultation to learn more about DHS Informatics Resources by sending an email to the helpdesk: helpdesk@dhs.lacounytlacounty.gov with the subject line "Research Data Consultation". Please include details of your data requirements, any relevant data sets in the DHS Reports Library, your data dictionary, or i2b2 queries, and invite your data analyst to join. Our team can help identify and learn how to use DHS self-service tools, scope your data request, project budget, and IRB materials, as needed. |
1. Request IRB Approval and Receive a DHS Categorization Score
If necessary, please You will need to obtain IRB approval (or determination of exemption) and a DHS, Research Oversight Board (ROB) Categorization Score. IRB approval is required for all datasets requesting PHI.protected health information, including contact information.
You may need to contact the IRB to obtain your score if your IRB approval letter does not show a "DHS Alignment" score.
Note that DHS requires a DHS-affilaited co-investigator on your study staff. This person will be responsible for compliance with DHS policies, including data transfer and access policies.
Helpful Articles
IRB Help
DHS Categorization Framework
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If possible, please complete step 5 Incoming Data prior to your consultation with the Informatics Team and bring your data analyst.
4. Accessing DHS Remote Virtual Desktops
Your DHS-affiliated team member should have access to a DHS computer. If remote access is desired, please review the instructions for Accessing DHS Remote Desktops.
5. Mapping the Shared Drive Folder
The Informatics Core will create a shared folder on the DHS intranet for file transfer. This folder will be used for the transfer of incoming data and the delivery of outgoing data. If you have already provided your C# or E#, and have received notification from our staff that your folder is ready to be mapped, please follow these steps:
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