These instructions have been created to provide general guidance to researchers seeking services from the DHS Informatics & Analytics Core Facility.
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The DHS "E" or "C" numbers of all IRB-approved study personnel in need of access to the data
IRB Approval Documentation or IRB determination of exemption
A written description of your study inclusions/exclusion criteria (for example: All DHS patients 18 and up with ICD-10 codes xx and xx AND have had xx procedure code from June 2018 to June 2019 at LA General Hospital only. Exclude minors and deceased patients)
The name of your i2b2 query or DHS Report (If relevant)
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* If you wish to use data from DHS's i2b2 (i2b2 is for simple patient MRN lists only), please fill out this form to request your i2b2 dataset, serviced courtesy of UCLA CTSI: h https://redcap.link/i2b2request. **If you have a prospective study and are requesting access to an existing ORCHID report or ELM report, please include the information above in a ticket to the DHS helpdesk (helpdesk@dhs.lacounty.gov) - see below for details and how to complete forms.
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The Informatics Core will create a shared drive folder on the DHS intranet for secure file transfer. This folder The DHS Investigator will need to be mapped by the DHS Investigatormap this folder. This shared drive folder will be used for the transfer of incoming data and the delivery of outgoing data. If you have already provided your C# or E#, and have received notification from our staff that your folder is ready to be mapped, please follow these steps:
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DHS Virtual Desktop "p0278 Discern Reporting Portal"
ORCHID Icon → Reports Folder → Discern Reporting Portal → Login → Categories→ Published → <Report Category> → <Report Name>
E.g. ORCHID Icon → Reports Folder → Discern Reporting Portal → Login → Categories→ Published → ED Urgent Care → Firstnet Times Log Report
Step 4: Attach the completed report access request form to your DHS helpdesk ticket.
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Category 3 projects in need of new or enhanced reports may enlist services from the DHS Informatics Core using the recharge service as described in section 2
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