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These instructions have been created to provide general guidance to researchers seeking services from the DHS Informatics & Analytics Core Facility.

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A DHS-affiliated Investigator or co-investigator is required on your study staff and as the requestor of the research data set.

This person will be responsible for compliance with DHS policies, including data transfer and access policies. For all data request types,
the DHS Investigator must have a county ID number that begins with E or C. If the researcher does not have an E or C number, they must
enlist the partnership or a DHS investigator with DHS affiliation, even for aggregate patient counts.

Scheduling a Navigation Consultation

If you're not sure where to get started, schedule a navigation data consultation to learn more about DHS Informatics Resources by sending an email to the helpdesk:  helpdesk@dhs.lacounty.gov with the subject line "Research Data Consultation" to open a ticket.  Please include details of your data requirements, any relevant data sets in the DHS Reports Library, your data dictionary, or i2b2 queries, and invite your data analyst to join. Our team can help identify and learn how to use DHS self-service tools, scope your data request, project budget, and IRB approvals, as needed. 

DHS DATA ACCESS REQUIREMENTS

IRB Approval

DHS Categorization Score

DHS ID # Beginning with E or C

Aggregate Counts

X

De-Identified Data Sets

X

X

X

Identified Data

X

X

X

1. Request IRB Approval and Receive a DHS Categorization Score (See Data Access Requirements Table)

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  • DHS Virtual Desktop "p0278 Discern Reporting Portal"

  • ORCHID Icon → Reports Folder → Discern Reporting Portal → Login → Categories→ Published → <Report Category> →  <Report Name>

    • E.g. ORCHID Icon → Reports Folder → Discern Reporting Portal → Login → Categories→ Published → ED Urgent Care → Firstnet Times Log Report

Step 4: Attach the completed report access request form to your DHS helpdesk ticket. 

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Data requests are often structured first in i2b2. We will discuss if this is the right path during our consultation process, depending on what specific data elements (i.e. medications) are requested for your data request.  Please note that the DHS i2b2 is currently unable to add new users as of July 2022.

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Research Oversight Board Categorization Process

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