These instructions have been created to provide general guidance to researchers seeking services from the DHS Informatics & Analytic Core Facility.
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DHS DATA ACCESS REQUIREMENTS | |||
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IRB Approval | DHS Categorization Score | DHS ID # Beginning with E or C | |
Aggregate Counts | X | ||
De-Identified Data Sets | X | X | X |
Identified Data | X | X | X |
1. Request IRB Approval and Receive a DHS Categorization Score (See Data Access Requirements Table)
You must obtain IRB approval (or determination of exemption) and a DHS, Research Oversight Board (ROB) Categorization Score.
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Helpful Articles
IRB Help
DHS Categorization Framework
Data Request Type
2. Submit a Request for Data to the DHS Helpdesk
Requests that leverage existing DHS data assets like i2b2 or DHS Reports can often be fast-tracked through navigation services supported by SC-CTSI. The Informatics Core facility also offers at-cost data services to research teams that do not already have an analyst that can write DHS reports or data extracts on their staff.
A)
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The Investigator or Co-I with a county ID# should submit a request for access to an existing DHS data asset (Not i2b2) to helpdesk@dhs.lacounty.
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gov. The email to the county helpdesk should include the following information:
The DHS "E" or "C" numbers of all IRB-approved study personnel in need of access to the data
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IRB Approval Documentation or IRB determination of exemption
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A written description of your study inclusions/exclusion criteria
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The name of your i2b2 query or DHS Report (If
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relevant
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)
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* If you wish to use data from DHS's i2b2 (i2b2 is for simple patient MRN lists only), please fill out this form to request your i2b2 dataset, serviced courtesy of UCLA CTSI: h https://redcap.link/i2b2request.
**If you have a prospective study and are requesting access to an existing Orchid or ELM report, please include the information above in a ticket to the DHS helpdesk (helpdesk@dhs.lacounty.gov) - see below for details and how to complete forms
***If you have already been in contact with the Informatics Core Team, please update your existing Cherwell ticket notifying us when the form is complete so we can continue to ensure your dataset is delivered.
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TIPMFMT - for locations master facility mapping file |
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DHS Virtual Desktop "p0278 Discern Reporting Portal"
ORCHID Icon → Reports Folder → Discern Reporting Portal → Login → Categories→ Published → <Report Category> → <Report Name>
E.g. ORCHID Icon → Reports Folder → Discern Reporting Portal → Login → Categories→ Published → ED Urgent Care → Firstnet Times Log Report
Step 4: Attach the report access request form to your DHS helpdesk ticket.
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Helpful Links |
For further assistance, please email cri@usc.edu.