These instructions have been created to provide general guidance to researchers seeking services from the DHS Informatics & Analytic Core Facility.
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A DHS-affiliated Investigator or co-investigator is required on your study staff and as the requestor of the research data set. This person will be responsible for compliance with DHS policies, including data transfer and access policies. For all data request types, Scheduling a Navigation ConsultationIf you're not sure where to get started, schedule a navigation consultation to learn more about DHS Informatics Resources by sending an email to the helpdesk: helpdesk@dhs.lacounty.gov with the subject line "Research Data Consultation". Please include details of your data requirements, any relevant data sets in the DHS Reports Library, your data dictionary, or i2b2 queries, and invite your data analyst to join. Our team can help identify and learn how to use DHS self-service tools, scope your data request, project budget, and IRB materials, as needed. |
DHS DATA ACCESS REQUIREMENTS | |||
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IRB Approval | DHS Categorization Score | DHS ID # Beginning with E or C | |
Aggregate Counts | X | ||
De-Identified Data Sets | X | X | X |
Identified Data | X | X | X |
1. Request IRB Approval and Receive a DHS Categorization Score (See Data Access Requirements Table)
You must obtain IRB approval (or determination of exemption) and a DHS, Research Oversight Board (ROB) Categorization Score if you are a LAC+USC Investigator.
IRB approval
-Required for all DHS data sets and patient counts.
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-If an alignment score was not provided and you are a LAC+USC Investigator, please file an amendment and be sure to indicate DHS facilities in iStar, this will trigger the ROB
Categorization Score Process.
Helpful Articles
IRB Help
DHS Categorization Framework
Data Request Type
2. Submit a Request for Data to the DHS Helpdesk
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DHS Virtual Desktop "p0278 Discern Reporting Portal"
ORCHID Icon → Reports Folder → Discern Reporting Portal → Login → Categories→ Published → <Report Category> → <Report Name>
E.g. ORCHID Icon → Reports Folder → Discern Reporting Portal → Login → Categories→ Published → ED Urgent Care → Firstnet Times Log Report
Step 4: Attach the report access request form to your DHS helpdesk ticket.
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