These instructions have been created to provide general guidance to researchers seeking services from the DHS Informatics & Analytic Core Facility.
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Scheduling a Navigation ConsultationIf you're not sure where to get started, schedule a navigation consultation to learn more about DHS Informatics Resources by sending an email to the helpdesk: helpdesk@dhs.lacounty.gov with the subject line "Research Data Consultation". Please include details of your data requirements, any relevant data sets in the DHS Reports Library, your data dictionary, or i2b2 queries, and invite your data analyst to join. Our team can help identify and learn how to use DHS self-service tools, scope your data request, project budget, and IRB materials, as needed. |
For all data requests types, the Investigator must have a county ID number that begins with E or C. If the researcher does not have an E or C number, they must enlist the partnership or a DHS investigator with DHS affiliation
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Investigators who need research data collected specifically for an IRB-approved protocol at LAC+USC must also submit a request to the DHS Research Oversight Board for a categorization score if the score was not provided on the letter of approval.
, even for aggregate patient counts.
1. Request IRB Approval and Receive a DHS Categorization Score
You will need to obtain IRB approval (or determination of exemption) and a DHS, Research Oversight Board (ROB) Categorization Score if you are a LAC+USC Investigator.
IRB approval is required
- Required for all datasets requesting protected health information, including contact information.
You may need to contact the IRB to obtain your score if your IRB approval letter does not show a "DHS Alignment" score.
DHS Categorization Score
- Investigators who need research data collected specifically for an IRB-approved protocol at LAC+USC must also submit a request to the DHS Research Oversight Board for a categorization score, if the score was not
provided on the iStar letter of approval.
- If an alignment score was not provided and you are a LAC+USC Investigator, please file an amendment and be sure to indicate DHS facilities in iStar, this will trigger the ROB Categorization Score Process.
Note that DHS requires a DHS-affiliated co-investigator on your study staff. This person will be responsible for compliance with DHS policies, including data transfer and access policies.
The investigator must be named and approved on the IRB protocol if an approved IRB protocol is necessary for data receipt.
Helpful Articles
IRB Help
DHS Categorization Framework
Data Request Type
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DHS Virtual Desktop "p0278 Discern Reporting Portal"
ORCHID Icon → Reports Folder → Discern Reporting Portal → Login → Categories→ Published → <Report Category> → <Report Name>
E.g. ORCHID Icon → Reports Folder → Discern Reporting Portal → Login → Categories→ Published → ED Urgent Care → Firstnet Times Log Report
Step 4: Attach the report access request form to your DHS helpdesk ticket.
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