These instructions have been created to provide general guidance to researchers seeking services from the DHS Informatics & Analytic Core Facility.
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- The subject line “Research Data Request”
- P.I. Name and Email
- The E or C numbers of all IRB approved study personnel in need of access to the data
- IRB Approval Documentation
- A written description of your study inclusions/exclusion criteria and a data dictionary with the associated concepts you are seeking
- If available, references to any existing reports in the DHS report library that are similar to your request.
- Please see step 7. Requesting access to an existing DHS report
- Complete and attach Report Request Form found below
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3. Intake Consultation with the Informatics Team
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- Discuss Sourcing
- DHS Categorization
- Potential Costs
- Timeline
If possible, please complete step 5 Incoming Data prior to your consultation with the Informatics Team and bring your data analyst.
4. Accessing DHS Remote Virtual Desktops
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- If this is a new report, please include sample data (at least three patient records manually abstracted for validation) for your request.
- Updates to the data dictionary and any data collection/specification sheets that will help our team better understand and source your data request
- Example of excel sheet with deliverable data elements here
- When applicable, a list of the consented participants that define authorized patients.
- A sample extract of three patients
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If your project includes and ELM report, you will need to access the EAMO/Orchid Management advised that all request for ELM access needs to have ELM account (not ORCHID account, coz its because its different) and it’s a requirement to complete the web-based training to get ELM account.
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- DHS Virtual Desktop "p0278 Discern Reporting Portal"
- ORCHID Icon → Reports Folder → Discern Reporting Portal → Login → Categories→ Published → <Report Category> → <Report Name>
- E.g. ORCHID Icon → Reports Folder → Discern Reporting Portal → Login → Categories→ Published → ED Urgent Care → Firstnet Times Log Report
Step 4: Attach the report access request form to your DHS helpdesk ticket.
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