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You will need to obtain IRB approval (or determination of exemption) and a DHS, Research Oversight Board (ROB) Categorization Score. IRB approval is required for all datasets requesting protected health information, including contact information.
You may need to contact the IRB to obtain your score if your IRB approval letter does not show a "DHS Alignment" score.
Note that DHS requires a DHS-affilaited co-investigator on your study staff. This person will be responsible for compliance with DHS policies, including data transfer and access policies.
Helpful Articles
IRB Help
DHS Categorization Framework
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If you wish to use data from DHS's i2b2 (SAGE), please fill out this form to request your i2b2 dataset, serviced courtesy of UCLA CTSI: https://is.gd/sagei2b2.
If you have a prospective study and are requesting access to an existing Orchid or ELM report, please include the information above in a ticket to the DHS helpdesk (helpdesk@dhs.lacounty.gov) - see below for details and how to complete forms
If you have already been in contact with the Informatics Core Team, please update your existing Cherwell ticket notifying us when the form is complete so we can continue to ensure your dataset is delivered.
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The WBT does have a Proficiency Test, so please read all that pertains to quiz. Also once completed with ELM Training either open a ticket with completion certificate attach or send us an email with certificate attach
7. Requesting access to an existing DHS report
Prospective studies in Category 3 can leverage existing reports in the Report Library (follow instructions on searching, COVID projects may wish to sort by the most recent items to review for relevance if search terms do not surface what is needed)
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Category 3 projects in need of new or enhanced reports may enlist services from the DHS Informatics Core using the recharge service as described in section 2
8. Requesting an i2b2 Account (Optional)
Data requests are often structured first in i2b2. We will discuss if this is the right path during our consultation process.
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